Disclaimer and Privacy
1. About GIM
By 'GIM', we mean G.I.M. - Geographic Information Management nv, registered office at Ubicenter D, Philipssite 5 box 27, 3001 Leuven (Belgium), enterprise number 0454.064.819 and is entered in the Register of Legal Persons in Leuven and its subsidiary GIM Wallonie scrl.
All services provided by GIM are subject to its General Terms and Conditions. By entrusting an assignment to GIM, you unconditionally accept GIM’s General Terms and Conditions and acknowledge that they prevail over any contrary terms and conditions.
2. Use of our Website
This website (www.GIM.be) is the property of GIM NV and is protected by copyright as a database. The information on the website may be periodically altered or adjusted. Full or partial reproduction of the information contained on this website is only permitted for personal use. The copying, storage or communication of the information contained on this website, or parts thereof, for other purposes is not permitted without the written consent of GIM.
All information provided via this website is made available for purely information purposes. GIM declines all responsibility and liability for the information provided on this website.
GIM understands the importance of the privacy of its customers and the protection of their personal data. Present policy outlines the handling and processing of the personal data we collect.
This website is operated by GIM. It is important for us that we create and maintain an environment where our customers feel comfortable that their information will not be misused.
We comply with the applicable data protection laws, such as the General Data Protection Regulation 2016/679 and national data protection laws. These data protection laws relate to the protection of your personal data and grants you rights in respect of your personal data.
This policy aims to tell you which personal data we collect from you and how your data will be used following the use of our website to try to ensure you the proper handling of your data.
3.2. What personal data is collected
You do not have to provide your personal data to us in order to use most of our website.
For the purposes as mentioned hereafter, GIM may gather and process the following categories of personal data about you:
- Name, title, address;
- Contact details (e-mail, phone number);
You may also choose to provide additional/optional information when completing forms on our website or that you give us when we have contact with you (by telephone, by e-mail or at trade fairs or events).
Furthermore, we may also collect and process information obtained through our websites or the devices you are using. This information can be :
We may record any telephone calls for quality assurance and for training purposes;
GIM may also collect publicly accessible information in order to verify information we have collected and to manage and expand our business.
3.3. Why do we collect this information
GIM collects the abovementioned information to understand your needs and to provide you with a better service, and more specifically we collect your information for the following purposes:
- Your personal data will be used to respond to your (online) queries about our products or services, to provide you with information on our products, and to follow-up online offers;
- Provide the products and services you have ordered;
- Verify your identity and financial data for payment of our products and services;
- The information will be used to improve our products and services;
- Investigate complaints about the products or services or regarding our website;
- Meet legal, regulatory and compliance obligations and requirements;
- Analyse and monitor the use of accounts to prevent, investigate fraud, terrorism, misrepresentation, security incidents or crime and/or report this to the competent authorities;
- Sending promotional e-mails periodically about our products and services, about special offers or other information which we think that it might be interesting for you;
- Contacting you for market research purposes from time to time. We may contact you by e-mail or phone;
- Process your personal data for specific purposes as mentioned on specific forms as published on our website, on written notices or via e-mail.
3.4. How will your information be used and shared
GIM may share your personal data only with companies in our group.
We can also share your personal data, based on our legitimate interest, to third party providers who help us with our products and services. Examples include hosting our web servers, analysing data, providing marketing assistance, and providing customer service. These companies will have access to your personal data but only when strictly necessary to perform their functions and they may not use that data for any other purpose.
Your personal data will not be sold or rented to third parties.
We may disclose your personal data to enforce our policies, to comply with our legal obligations or in the interests of security, public interest or law enforcement in any country where we have entities or affiliates. For example, we may respond to a request by a law enforcement agency or regulatory or governmental authority. We may also disclose data in connection with actual or proposed litigation, or to protect our property, security, people and other rights or interests.
In the event that the business of GIM is sold or integrated with another business, your details will be disclosed to any prospective purchaser’s adviser and will be transferred to the new owners of the business. In this case, we will implement the appropriate safeguards to ensure the integrity and confidentiality of your personal data. However, use of your personal information will remain subject to this Policy.
3.5. Transfer of your personal data
We may transfer your personal data to third party providers who are located in third countries (outside the European Economic Area (EEA)), i.e. the United States. This data transfer outside the EEA is legitimate if the recipient of the data is located in a country which provides an adequate level of protection following a European Commission adequacy decision. Some of these countries may not have equivalent data protection legislation to protection the use of your personal data. In this case, we have assessed whether appropriate safeguards as within the EU are possible by, for example, executing standard contractual clauses. In particular cases, we will obtain your preliminary consent for transferring your personal data outside the EEA. For more information regarding the transfer of information you can follow the procedure as described in the Article on the ‘Rights of the Data Subjects’.
Cookies may contain identifying information. Cookies enable us to gain information about the use of its websites. This information may be analysed by third parties on our behalf.
a. We use the following categories of cookies on our website:
Strictly Necessary Cookies
These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, services you have asked for such as remembering your login details or shopping basket items cannot be provided.
These cookies collect anonymous information on how people use our Website. For example, we use Google Analytics cookies to help us understand how customers arrive at our site, browse or use our site and highlight areas where we can improve areas such as navigation, shopping experience and marketing campaigns. The data stored by these cookies never shows personal details from which your individual identity can be established.
These cookies remember choices you make such as the country you visit our website from, language and search parameters such as size, colour or product line. These can then be used to provide you with an experience more appropriate to your selections and to make the visits more tailored and pleasant. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Targeting cookies or advertising cookies
These cookies collect information about your browsing habits in order to make advertising more relevant to you and your interests. They are also used to limit the number of times you see an advert as well as help measure the effectiveness of an advertising campaign. The cookies are usually placed by third party advertising networks. They remember the websites you visit and that information is shared with other parties such as advertisers. For example, we use third party companies to provide you with more personalised adverts when visiting other websites.
Social Media Cookies
These cookies allow you to share what you’ve been doing on the website on social media such as Facebook and Twitter. These cookies are not within our control. Please refer to the respective privacy policies for how their cookies work.
We also use third party services such as Google Analytics to collect information about visitors to our websites. This information is aggregated to determine number of visits, average time spent, pages viewed, etc. We use this information to measure site usage, as well as to improve the content and value of our site. More information about the way Google processes your information is here – https://policies.google.com/privacy?hl=en&gl=be. If you wish to disable Google Analytics on your browser, please follow these steps https://tools.google.com/dlpage/gaoptout.
We have a privacy-friendly Google Analytics setup:
- we have a data processing agreement with Google
- we masked the last octet of the IP address
- we have "data sharing" turned off
- we do not use other Google services in combination with the Google Analytics cookies
Deletion of cookies and more information about cookies
Some cookies are deleted when you close down your browser (session cookies). Others remain on your device until they expire or you delete them from your cache (persistent cookies or tracking code) and enable us to remember things about you as a returning visitor.
If you want to delete any cookies that are already on your computer, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies. The help option on the toolbar of most browsers will also tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Please bear in mind that some personalized services may not be available if you choose to disable cookies.
Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.
To find out more about cookies please visit: www.allaboutcookies.orgor see www.youronlinechoices.euwhich contains further information about behavioural advertising and online privacy.
Some of our Web pages may contain electronic images known as Web beacons (sometimes known as clear gifs) that allow us to count users who have visited these pages. Web beacons collect only limited information which includes a cookie number, time and date of a page view, and a description of the page on which the Web beacon resides. We may also carry web beacons placed by third party advertisers. These beacons do not carry any personally identifiable information and are only used to track the effectiveness of a particular campaign.
3.7. Rights of Data Subjects
You are entitled to see the information held about you and to obtain a copy of the information we hold.If your personal data have been changed, you are entitled to ask us to rectify or complete or erase the outdated, incorrect or incomplete data we have about you. Furthermore you have the right to restriction of the processing of your data and to object to the processing of your personal data. You have also the right to data to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.
If you have agreed to receive commercial e-mails, newsletters, … from GIM at the time you registered on the website, you may opt-out whenever you have changed your mind.
We may require you to provide verification of your identity to ensure that you have a legitimate right to make the request and to verify that we provide the answer to the person that has the legitimate right to send us one of the abovementioned requests and to obtain the information.
Please note that in certain circumstances as provided by law we may withhold access to your information or that we may not grant your request where we have the right to do so under applicable data protection legislation.
If you wish to obtain more information regarding the processing of your personal data or if you wish to exercise your rights, please contact us at email@example.com.
You have the right to lodge a complaint with the competent supervisory (data protection) authority.
GIM is committed to trying to make sure that your information is secure. We have implemented reasonable technical and organisational measures to secure your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed. You should, however, remember that the internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal data for improper purposes.
This website may contain links to third party websites. GIM is not responsible for the content of these websites and is not responsible for the privacy standards and practices of that third party. We recommend you to read and understand the relevant privacy policies of these third parties and their websites before you accept their cookies and visit their website to ensure yourself that your personal data is sufficiently protected.
3.9. Changes to this policy
GIM may amend and update this policy from time to time to ensure that the policy represents the way we process your personal data at that time. We will place an updated version of this policy on the same webpage and will automatically be effective when published. Please return to this webpage regularly to ensure that you are always aware of the information we collect and process, how your data is being used, in which circumstances, and in which cases we will share your data with third parties.
4. Applicable Law and Dispute Resolution
The foregoing legal provisions are subject to Belgian law. Any dispute with regard to the website of GIM (www.GIM.be) falls within the exclusive jurisdiction of the courts in Leuven, under exclusion of any other forum.